Going Paperless in Your Phoenix Office
Digital documents are easier to manage and provide increased security with the ability to lock down version control, access, and more.
If your office wants to optimize work flow and increase productivity, Phoenix Document Scanning can help your business make the transition!
Most businesses hire a professional document scanning service to convert all their hard-copy paper records into electronic versions.
How Going Paperless Can Help Your Business
Keep up-to-date on all the different items that you can add on to a conversion project to make life easier. There are lots of steps involved in a document scanning & conversion project. It’s critical to ensure the system you’re migrating to is as functional as your current system.
Although most or all of these items aren’t required, each one offers functionality that can help you manage your documents better, including:
- Ongoing scanning for documents generated after initial conversion
- Upgrades to existing computers in your network
- Off-site document storage for inactive files
It’s also important to have a good idea of how many documents you want to convert. The more documents you have, the more your project will cost.
Digital Documents are Easier to Use
You can setup indexing to make finding documents easier and faster. You can find what you need with a quick keyword search and distribute documents with one click!
We can even convert text via optical character recognition (OCR) software to allow you to edit the documents or redact private information to protect your customers.
Hard-Copy Documents Aren’t Secure
Digital document management systems and digital documents are encrypted. You can even select who has access to which document, eliminating the need to protect your files with locked doors and filing cabinets.
A paperless office eliminates the frustrating process of storing and organizing paper documents and gives you the ability to find files quickly and easily.
Long-term hard copy filing and storage wastes employee man-hours. Every minute it takes to retrieve, copy and re-file a document adds up to hours upon hours of lost productivity.
Get Free Quotes on Document Scanning and Storage Services in Phoenix, AZ
To learn more about any of the available services offered here at Phoenix Document Scanning, give us a call at (623) 565-8920 or fill out the form to request a FREE document scanning or storage quote.
2942 N 24th St
Phoenix, AZ 85016
Phone: (623) 565-8920